When can slang or jargon be used in a police report?

Using slang or jargon in a police report can be permissible when it is set apart by quotation marks. This allows the writer to clearly indicate that these terms are being directly quoted or referenced, rather than being a part of the formal language of the report. Quotation marks signal to the reader that the terms are specific to a conversation, witness statement, or context that is relevant to the investigation. This clarity helps maintain the integrity and comprehensibility of the report while also accurately documenting the vernacular that may be essential for understanding the circumstances of the case.

In situations where slang is prevalent in witness testimonies or community dialogue, using quotation marks can help convey the authenticity of the statements made without compromising the formal structure of the report itself. Formal documents like police reports are typically expected to adhere to standard language for clarity and professionalism, so knowing how to appropriately include colloquialisms adds depth without sacrificing the report's quality.